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Can I Track Classroom Training In The LMS?

May 9, 2019 1:00:00 PM

Track Classroom TrainingOne-stop shopping is the name of the game because it makes life easier. It's more convenient to get everything you need in a single location. That logic also applies to your LMS.

You already use your Learning Management System to deliver online courses so why not manage your instructor-led training in the LMS as well? That provides your employees one destination for all their training needs while also providing a powerful communication and organizational tool for instructors.

Not convinced? Here are some of the benefits for managing your instructor led courses in your LMS:

  1. Once your instructor led courses are entered into your LMS, employees browse all course offerings in one place. Employees can view course offerings using the catalog or calendar - which means they can register for classes offered at the time most convenient for them.

  2. Most LMS products automate the registration details of classroom training. Registration can automatically update a work calendar with a classroom schedule, and will send reminder messages in the lead-up to the training session. When the classroom training is complete, attendees can be prompted to complete a post-training survey to get credit for the training session. Automating the process ensures that instructors don't get bogged down in paperwork after completing a session.

  3. Including classroom-based training in your LMS offerings can reduce travel expenses if you have more than a single location. You might offer the same courses in multiple locations, allowing trainees to register for the class at their location.

  4. It is easier to manage materials and prepare handouts when registrations/un-registration is tracked automatically. In order to have ample time to prepare materials, registration can be blocked after a specific date/time.

  5. Many LMS products create a customized sign-in sheet for use on training day, and many email the sheet to instructors the day before. Because all (un-)registrations are tracked in real-time, the sheet is always up-to-date.

  6. Most LMS products allow for the storage of training materials in a library of sorts. Classroom instructors can (and should!) store the course materials (PPT, handouts, etc.) in the library for easy access on training day. Storing the materials in a central location also ensure that instructors in every location can offer the same training material no matter their location.

  7. Perhaps you have a course that will be offered only after a specific number of employees register. Your LMS can take care of that as well - automatically notifying you when the threshold has been met so you can schedule the offering. Once the dates are set, the LMS notifies the pre-registered employees - it couldn't be easier!

  8. When the training session is finished, instructors use the LMS to give credit to attendees, marking them as present, absent or excused. If needed you can notify the managers of those who were absent.

  9. Perhaps you'd like to give a follow-up quiz and track the result in the LMS. Once the trainees complete the quiz, they are given course credit. This type of blended learning leverages the benefits of in-person training, and the power of the LMS to track the results.

  10. Another blended scenario: trainees complete an online course module prior to participating in the classroom session. You might want to do this to make sure all trainees have the same baseline information and understanding of the subject - again taking advantage of the power of the LMS in combination with in-person classroom training.

Incorporating classroom training into your LMS will give your instructors & trainees a central location for all training information. It also promotes employee engagement with their training portfolio, keeping them on-track and in compliance with training requirements. And instructors can focus on subject matter rather than administrative tasks, using the LMS to provide the organizational and communications structure required.

C Prah
Written by C Prah

Programmer, elearning expert, client services director.