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Online resources to help you select, implement, and use an LMS

Using Custom Data Fields


If you are in the process of evaluating, selecting & implementing a learning management solution in your organization, it is not too early to start thinking about what customized data fields you will require in your training database. It is best to map out your requirements before implementing the LMS, so you ensure a successful implementation.

Why Should I Bother?

Using custom fields gives you the ability to create a training database for your specific organizational needs. If you have an HR database, for example, you have many general data fields that would apply to most companies, like first/last name, social security number, address, etc. You probably also have many data fields that are specific to your company - which gives you, in essence, a customized implementation of the database. The same applies to an LMS: you create the data fields that you need so you have a customized implementation that supports your specific needs.

How Can I Use Custom Data Fields?

Custom data fields can be used for reporting purposes, course assignments, or for organizational support. Some examples of custom data fields include employee number, field location, job title, department, get the idea. This information can be anything that will allow you to slice and dice training data the way you need to - find training records by department or region; assign courses by job title; synchronize training information with your HR database. Having this information at your disposal helps get buy in from folks throughout your organization.

Other materials you may like:

Implementation Checklist

LMS System Selection & Evaluation Toolkit, Part 1

LMS Requirements Checklist